Parish Administrator at St Margaret, Lee

Hours: 11 hours a week – office based – ideally worked over 3 days. Some flexibility in the distribution of hours may be agreed
Remuneration: £15 per hour
Duration: Initial 6 month contract with possibility to extend

We are looking for an experienced and skilled administrator to come and join us for an initial 6-month
job-share contract on a flexible, part-time basis, to support our ministry and mission. The purpose of the
role is to organise and facilitate the day-to-day administrative functions of the church and halls, under the supervision of the Operations Manager, working alongside the Rector, Ministry Team, and Churchwardens.

The role of Parish Administrator is to assist the Rector, the Operations Manager and the Parochial Church
Council, which is the main governing committee of the church. The post-holder will be based in the St
Margaret’s Visitor’s Centre on Brandram Road and will be the first point of contact for face to face, phone and email enquiries. The post holder will be supervised by the Operations Manager and current Parish Administrator on a day-to-day basis. They will also work closely with the Rector, Churchwarden’s and Ministry Team and be accountable to the PCC as the employer.

This position requires an exceptional degree of professionalism and the ability to work in an ever-changing environment, where multi-tasking, sound decision-making, self-motivation and discretion are essential.Equally the post-holder will need confidence and proven organisational, communication and interpersonal skills.
As of the end of July 2023, the parish will enter an Interregnum. The Parish Administrator will play a pivotal role in the smooth running of the parish during this transitional period.

The post-holder will be expected to work in sympathy with our aims and objectives and share our Christian values.

Key Responsibilities:

1) Support lettings and hire activities

1. Respond promptly to hire enquiries for the church, crypt and halls
2. In consultation with the Operations Manager, issue hire agreements and related paperwork for ad hoc hires and forward completed agreements to the treasurer for invoicing and Operations Manager for staffing.
3. Facilitate viewings of our buildings for prospective hirers.
4. Keep up to date the church and halls lettings diary (google calendar)

2) Office Management and General Administrative Duties

1. Provide general administrative support to the Rector, Operations Manager and staff team.
2. Administer the church diary, arranging appointments and setting up meetings when requested.
3. Ensure a safe and clean working environment within the office.
4. Ensure that our GDPR procedures are up to date.
5. Order stationery and printer supplies
6. Assist the Safeguarding Officer by keeping up to date DBS records for staff and volunteers. Facilitate the application and ID checking process and be proactive in alerting individuals when renewals or applications are required.
7. Assist the Safeguarding Officer by keeping up to date safeguarding training records for staff and volunteers and be proactive in alerting individuals when training is required.
8. Assist the Treasurer and Operations Manager with the administration of the finance records (using Xero, training will be provided)

3) Parish communications

1. Manage all parish correspondence, including post, e-mail, and answerphone;
2. Ensure internal and external notice boards are kept tidy and up to date
3. Assist with the production of parish publications and the production and circulation of the e-bulletin Leeway (using MailChimp)
4. Design and print all publicity material (flyers, posters, banners, online adverts & social media posts) for services and events (using Publisher)
5. Advertise church events on our website, social media pages, and via local media channels
6. Maintain St Margaret’s church members database (Excel)
7. Co-ordinate parish mailings, including printing and distributing Easter and Christmas leaflets
8. Co-ordinate production of the parish’s Annual Report in preparation for the Annual Parish Meetings
9. Ensure the parish website and social media pages are kept up to date.
(Twitter/Instagram/Facebook) and create content using Canva and Facebook Meta Sute applications.
10. Ensure ‘A Church Near You’ site is kept up to date.
11. Act as first point of contact for all enquiries whether in person, or by phone, post, email etc, ensuring they are dealt with politely and professionally and followed up by appropriate action.

4) Administrative Support for Services, Worship and Outreach

1. Provide administrative assistance to the Rector and ministry team
2. Attend the Ministry Team and other meetings as required.
3. Ensure the accurate production of service booklets and notice sheets including photocopying, stapling folding etc. and uploading to our website
4. Maintain and coordinate rotas for worship including intercessions, readers, welcomers, lay assistants for communion, etc.
5. Manage copyright licence applications and requirements
6. Coordinate and advise enquirers on arrangements for celebration services and provide administrative support to the Rector on all matters relating to weddings, funerals, baptism (e.g. bells,
organist, verger, bookings, registers, certificates, baptism card, candle etc.).
7. Deal with statutory documents, including statistical returns, registers, certificates and applications; ensuring that church records are kept up to date (e.g. parish roll, register of baptisms, marriage banns, record of fees).
8. Order supplies for church ministry including stationery, office, communion supplies, etc.
9. Support and encourage volunteers working in church premises and gardens

Applicants should send a CV and covering letter, outlining your suitability for the post in relation to the criteria in the job description . The details of two referees should be provided, one of which should ideally be from a church background.

St Francis of Assisi and St Mary of Nazareth Churches serve the community in and around West Wickham, a suburb in the…

Closes Sunday 2 March

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Key Responsibilities:

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Parish Administrator at St Margaret, Lee

Key Responsibilities:

Find out more and apply for this role

Closing Date

Interviews

Current Vacancies

PT Worship Pastor and Communications Lead | Holy Trinity Sydenham & Forest Hill

St Luke with Holy Trinity, Charlton Vacancies

St Mark’s Battersea Rise – Vacancies

St Mary’s Wimbledon | Temporary Youth Worker

Director of Music | St John’s Waterloo

St Mary’s Wimbledon | Part time Children’s Worker

St Mary’s Wimbledon | Temporary Youth Worker

St Peter’s Battersea | Part Time Facilities Co-ordinator

Director of Music | St Dunstan’s Church

Vicar of St Francis of Assisi & St Mary of Nazareth Churches, West Wickham (United Benefice)

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