Events Co-ordinator | St Andrew Holborn

St Andrew Holborn 

There has been a church dedicated to St Andrew on the site of the present building for well over 1,000 years. Since just after the Second World War, it has been designated a ‘Guild Church’ and as such its focus is on the community of people who work around it. The church is an active place of worship. 

St Andrew Holborn is also a workplace. The staff of the various charities that are associated with the church work in the offices immediately next to the church on the ground floor of what used to be the vicarage. It is also the workplace of the Guild Vicar and the Associate Vicar.  

It is also an events space. The church itself and the rooms in the adjacent property are hired out for a wide range of meetings, concerts and other corporate and church events.  

And last, but by no means least, it is a home. It is the home of the Guild Vicar and his family and of a tenant who lives in our Lodge House. 

Two of the charities based here together with a trading company support the work of the St Andrew Holborn Guild Church Council to maintain the buildings and the cost of providing services at the church.  

Three other charities make grants that provide relief in need, either to individuals directly or through organisations that support individuals. Together they make grants of more than £500,000 a year. 

You will be working as part of a small team that supports the work of all of these organisations in various ways. While you will be mainly working with the Events Manager to plan and support events either in the church or in the adjacent property, all of the staff are employed by all of the organisations, so the staff are expected to work flexibly to some extent. In addition to your normal office hours, you will need to be available to work as part of a rota some evenings and some weekends to support events. You will be paid an additional hourly rate for these out-of-hours duties. 

There is no requirement for you to be a Christian or a person of faith, but you must be in sympathy with and respect the aims of the organisations for which you will be working. 

 Main responsibilities 

You will assist the Events Manager with the planning and delivery of events. This will include: 

• dealing with telephone and online enquiries 

• liaising with colleagues as required 

• preparing, setting up and clearing event spaces in line with client requirements and function sheets, ensuring presentation to the highest standards 

• moving, arranging and handling furniture and equipment safely and efficiently 

• setting up, preparing and clearing away refreshments for meetings and events 

• greeting clients and assisting them as required 

• assisting with preparing invoices 

• updating events diaries within an industry CRM package 

• updating and creating social media content 

You will be required to assist with events outside normal working hours (evenings and weekends), for which training will be given and additional remuneration paid. Such events may also include preparing and serving food and drinks. 

Mandatory training will be provided in manual handling, food hygiene, first aid and fire safety. 

You will also assist with other tasks within the organisation as required. 

 Person specification 

We are looking for a colleague who: 

• takes pride in maintaining high standards and pays close attention to detail 

• is proactive, reliable, and enjoys working as part of a close-knit team 

• is comfortable with the practical elements of the role, which include lifting, moving and setting up event equipment 

• is flexible – your work pattern will include evenings, weekends and occasional late finishes depending on event requirements 

• exhibits a strong commitment to their job 

• has strong communication and administrative skills 

• has the skill and confidence to build good working relationships both within and outside the organisation 

• is quick to learn and exhibits an ability to adapt and implement efficient processes as new tasks evolve 

• can demonstrate strong IT and social media skills, ideally including a working knowledge of Momentus Elite and Adobe Creative Suite 

• ideally has experience of marketing 

• is in sympathy with the aims and ethos of the organisations for which they will be working. 

In line with the provisions of the Asylum & Immigration Act 1996, all applicants must be eligible to live and work in the United Kingdom. Documented evidence of eligibility will be required from candidates as part of the recruitment process. 

Principle working relationships 

• The Events Manager (line manager) 

• Clients of the trading company 

Other working relationships 

• The Director and Clerk to the Trustees 

• The Site Manager 

• The Office Accountant 

• The Guild Vicar 

• The Associate Vicar 

Working hours and place of work 

Your main working hours will be Monday-Friday from 9.00 a.m. to 5.00 p.m. including 1 hour for lunch. However, some flexibility is possible and may be required around these hours.  

Some out-of-hours working is required in the evenings and at weekends. This is remunerated additionally to your salary at a fixed hourly rate. 

The nature of the post requires you to be present in the office at 5 St Andrew Street, London EC4A 3AF. Occasional home working may be possible with prior agreement. 

Remuneration 

Your salary will be £28,000 per annum to be paid, net of deductions, monthly in arrears. 

In addition, and subject to a qualification period, the employers contribute 10% of basic pay to a corporate pension scheme.  

Holiday 

You will be entitled to 25.5 days annual paid holiday. In addition, you are entitled to be paid for all Public Holidays in England and Wales (including statutory and customary). Your holiday entitlement is inclusive of your statutory holiday entitlement. 

 How to apply 

Please send an up-to-date CV and a covering letter setting out how you believe you meet the requirements of the post and what you can bring to St Andrew Holborn to: 

[email protected]