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Administrator and Buildings Manager, St Margaret the Queen, Streatham Hill

St Margaret the Queen Church Administrator and Buildings Manager
Contract hours: initially 12 hours per week @ £15/hour

Context St Margaret the Queen is a church undergoing redevelopment in order to become a community hub which meets the needs of local people. The project aims to welcome local people who will be encouraged to own and direct key services in ways which deliver sustainably social outcomes potentially including a food bank, nursery care, work with young people, work with marginalised people, intergenerational projects, money advice, and local NHS outsourced health related services. This post has the potential to develop as the project progresses.

Job Purpose
The Administrator and Buildings Manager will help co-ordinate the operations of the church, acting as first point of contact for current and potential users, day to day management, required repairs and maintenance, scheduling and minuting PCC and Development Group meetings and acting as the primary record keeper. They will work closely with the Community Development Consultant who is responsible for building links with community groups and for fundraising for current and future projects.

Responsible to: Ven Simon Gates as Priest in Charge
Responsible for: Shaun Knox, Caretaker, 5 hours per week

Manage Church Facilities
Property and facilities management duties include: • overseeing the maintenance and security operations of church facilities • maintaining supplies and equipment and enforcing church policies for use • ensure that insurance policies remain current and in place • liaising with utility companies as required and arrange meter readings and bill payments • engaging contractors and arrange access for the provision of competitive quotes, when required, for repairs and maintenance and payment resultant invoices • completing faculty applications for repairs and other changes to the church premises, liaising with Diocesan Officers and inspecting architects as required • liaising with all users and caretaker regarding health & safety, security and maintenance • creating and agreeing appropriate licences and /or rental agreements liaise with relevant parties as required • acting as first point of contact for users and potential users of the church & church hall • managing lettings calendar for short and long term lets

Financial Responsibilities
Financial responsibilities include: • tracking and recording church income and expenses • ensuring timely payment of invoices as required • preparing and monitoring budget and cashflow • maintaining bank accounts and other statutory records • managing monthly payroll and related record keeping  • liaising with Diocese, payroll, VAT and HMRC services as necessary • liaising with the independent examiner and for preparation of annual accounts • reporting to PCC and Development Board on financial activity

General Management
General management duties include: • Maintaining PCC records and files, electronic and paper • Managing SMTQ internet/email accounts, • Keeping computer files backed up • Scheduling, notifying and minuting meetings • Line managing caretaker and holding primary responsibility for church keys

Person Specification
The postholder will be someone who is approachable, flexible, be able to prioritise their own work and have considerable common sense. They must also be able to they must be able to do lone working.

Essential • Good organisational skills • Administrative experience • Good at taking initiative, being proactive and prioritising • Excellent written and oral communication skills • Proficient in Microsoft Word and Excel • Numerate and comfortable with simple accounts/finance • Knowledge of health and safety • Knowledge of safeguarding

Desirable • Experience of working in a church and/ or community environment • Knowledge of Church of England structures and processes • Experience in management of accounts • Experience in managing buildings

To apply please send a cv and letter of application to Margaret Hedley administrator@stmtq.com
Deadline for applications Wednesday 22nd January 2020. Interviews w/c 29th January 2020.