Administration Officer, Peer Review, Association of English Cathedrals
JOB TITLE: Administration Officer, Peer Review
SALARY: £25,000 p.a. pro rata (the post is offered on a part-time basis)
LOCATION: Flexible. Home working is preferred but office space may be available in Church House, Westminster or within a cathedral.
ACCOUNTABLE TO: Project Manager, Peer Review
KEY RELATIONSHIPS: AEC Peer Review Project Board; Deans; Cathedral Administrators; Association of English Cathedrals (AEC) Executive Committee; Church of England Strategy & Development Unit; Cathedral Administrators and Finance Association (CAFA).
BACKGROUND: The AEC is setting up a programme of Peer Reviews so that cathedrals can demonstrate their accountability to the wider Church and to all their stakeholders, identify and share best practice, and improve governance and sustainable operations. The importance of Peer Review was endorsed by the Cathedrals Working Group which identified Peer Review as an essential element in the strengthening of the governance role of Chapters and recommended that the starting point for the proposed quinquennial assurance review should be ‘the cathedral’s most recent AEC Peer Review process self-evaluation questionnaire’.
The Peer Review process, modelled on the successful Diocesan Peer Review process, involves a preparation stage (using a self-assessment review), and a two day visit by three Peer Review panel members followed by a report with comments and recommendations. The process will be overseen by a Project Board reporting to the AEC Executive Committee.
This role supports Peer Review by providing administrative support to the Project Manager and for the Peer Review process. The post is funded with the support of the Church Commissioners for an initial round of peer reviews over a two to three year period. Subject to satisfactory review of the first round of reviews, funding for a second round is likely. The beneficiaries will be cathedrals, which will gain advice about their governance and operations.
JOB SUMMARY: The main purpose of this post will be to act as a central point of coordination for Peer Reviews, working with the Project Manager. This role will develop relationships with the members of the Review Panel and with key contacts at cathedrals, to facilitate the Peer Review process. 03/01/2019 2
MAIN DUTIES AND RESPONSIBILITIES:
- Working with the Project Manager, maintaining a database of Peer Review Panel members, including specialisms, availability etc.
- Booking Panel members onto training courses, and ensuring training days run smoothly;
- Agreeing dates for visits with cathedrals and ensuring cathedrals and Panel members have the information necessary so they can prepare properly;
- Arranging visits, including travel arrangements and logistics, providing administrative support as required;
- Ensuring Panel members’ expenses are paid promptly and appropriate records kept;
- Following up after visits to make sure evaluation forms, reports, and action plans are delivered in a timely way.
The main duties and responsibilities of the post are outlined in the job description. This list is not exhaustive and is intended to reflect the main tasks and areas of work. Changes may occur over time and the post holder will be expected to agree any reasonable changes to the job description that are commensurate with the general nature of the post. The post holder will be consulted about any changes to the job description before these are implemented.
- Excellent planning and organising skills with proven ability to prioritise, manage time efficiently and use initiative as appropriate (E)
- Good oral and written communication skills (E)
- Good computer skills, including internet-based research and databases (E)
- Good attention to detail (E)
- Experience of working with a committee or panel, including administrative tasks (D)
- An understanding of Anglican cathedrals and how they work, and/ or other experience of working with churches (D)
- Experience of having supported projects and/or initiatives within complex organisations with a variety of different stakeholders (E)
- Experience of organising events, including travel arrangements (D)
- Ability to communicate well with a variety of people, including senior Church figures and expert professionals (E)
- Tact, discretion and a positive attitude to changing priorities and tasks (E)
- Ability to work well with minimal supervision and meet deadlines (E)
- Willingness to travel on an occasional basis as required (D).
(E) essential (D) desirable
TERMS OF EMPLOYMENT:
Salary: Salary is £25,000 p.a. pro rata
Probation and notice period: The post will be offered with a three-month probationary period. Within this period employment may be terminated at one week’s notice by either the employer or employee. After this period the notice period rises to one month.
Pension Contributions: The AEC offers membership of a defined contributions pension scheme operated by the Church Workers Pension Fund (Pension Builder 2014).
Hours of Duty: The post is 0.25 FTE, amounting to 8.75 hours per week, but the post holder will be expected to work flexibly as the needs of the job determine and in agreement with the Project Manager.
Annual Leave: 25 days holiday with pay per year plus public holidays, pro-rata.
Contract: The post is offered on a fixed-term basis for the duration of the Review cycle and for a minimum of two years.
Permission to work in the UK: You will be required to have the normal eligibility requirements to work in the UK or an appropriate work permit if you are a non-EU citizen.
How to Apply
Your application should include:
- A letter of application of no more than two A4 pages outlining your suitability for the post and in particular addressing the requirements of the main duties and responsibilities and person specification; and
- A CV, giving details of qualifications, current or most recent employment or work and a complete employment history.
You are asked to give names, occupations and addresses (including e-mail) of two persons to whom reference can be made and the capacity in which they have known you. Please state whether it will be acceptable to contact the referees before interview.
Applications should be sent by email, in confidence, to Sarah King, Executive Director, AEC, at firstname.lastname@example.org.
Closing date for receipt of applications: Friday 25 January 2019
Interviews: Friday 8 February 2019 in London
It is hoped the successful candidate will take up the role as soon as possible after appointment.